Asking The Right Questions
Providing technical support isn't easy. You have to know your systems and policies for computer usage, how everything works for troubleshooting when things don't work the way they should, and how to assist your users. Helping a user in person is relatively easy. You can show them what to do, explain things a little better and it's usually faster too. However, not every environment has that luxury. A lot of Help Desk techs and people with other IT titles assist users via phone or email. This makes things a bit more tricky, especially phone support. With email, you can prepare each message, verifying that it's carefully crafted and has all of the information you need to provide (plus, if you're smart, you've got templates or hotkeys setup for canned responses). On the phone, you have to think a bit more on your feet and hope your people skills are up to snuff. Below, I examine some general questions and run through a scenario where asking the right questions can...